5 min reading
Opinions of Entrepreneur contributions his own.
As a media company CTO, it is my duty to be progressive in exploring new technologies. At the same time, I have to make sure that I am not overwhelmed by the many options for managing my data consumption.
Everyone who works in the knowledge economy is dependent on e-mail or office productivity software to handle the daily activities. In addition to e-mail, my daily life revolves around creating, managing and opening files or documents. Every tool that improves my ability to do this has a major positive impact on my efficiency.
The projects and tasks for which I am responsible on a given day determine the files that I need. By keeping a close eye on my daily tasks in a central, trusted system, I can manage my workflow. And all tools or services that can alleviate the burden of information overload are enormously beneficial. Technology must be used to reduce distracting noise from your productivity.
Here are three tools that I use every day to access documents, to follow what I do and to automate my life:
If you are a technophile, they are hopefully obvious and you can skip this section. If this is not the case and you have not started relying on these services as your file storage solution, this is absolutely crucial for you. Stop saving your files on laptops, desktops, tablets or mobile phones. The mantra I live with – and consistently fulfill my role as CTO – is access to data from any location, at any time and with any device. If your files are stored on your laptop that you left behind at home, you cannot do that.
Google Drive is my personal and professional data hub. Dropbox, Skydrive and Box all offer the same functionality. I do not store data on my devices, eliminating the fear of losing the device, disconnecting the device, or leaving it at home when I need files at work. The great thing about cloud-based data storage is that I always have access to it.
The argument that these services may not work or be less secure is weak and short-sighted. We are talking about companies like Google and Microsoft that have thousands of the best technicians. They invest billions of dollars in their infrastructure. I'm pretty sure that your internal system is much less secure – no offense for your IT team.
2. Follow daily tasks with Todoist.
There are numerous ways to keep track of your daily tasks, the most proven being the note on your monitor. But because you are an entrepreneur and innovator, you need something digitally accessible everywhere.
The solution that I strongly rely on is Todoist. I don't need anything special, I just need something simple, clean and functional. Todoist is a web service that can be accessed via any browser. The interface is simple, intuitive and uniform on all devices. I can now create, check and update my tasks on my Macbook, Chromebook, Android phone, iPad and Nexus 7. The best part is creating email tasks. I marked emails in my inbox with the label & # 39; to do & # 39; or & # 39; follow-up & # 39 ;. Now I forward it to my Todoist e-mail address and a task has been created for me to follow.
3. Automate your daily activities with IFTTT.
IFTTT, whose name rhymes with & # 39; gift & # 39 ;, is the unsung hero of my personal digital ecosystem. I only started using it recently and in a short time it has become indispensable. IFTTT is an acronym for "like this, then that" and the simple explanation is that it acts as your digital Swiss army knife. For example, when I update my Facebook profile photo, IFTTT automatically changes my Twitter profile photo to the same new photo. I can also set it to automatically save every email attachment in Gmail to Dropbox. Or what about receiving an e-mail or text message when the weather forecast says it's going to rain. If I lose my phone in my house, I can send an email to IFTTT to activate a service to call my phone. You get it.
The strength of this service is the extreme flexibility in creating and using any number of "recipes" to tailor solutions to your specific needs. There are currently more than 70 "channels" to use, including Twitter, Facebook, email, telephone, New York Times sms and more. If you do not use this service, you must start today because it will improve your digital life considerably.
The digital information that makes you heavier grows exponentially every year, but the tools and technologies that help you manage also evolve at a rapid pace. The use of the right tools is crucial for your success as an entrepreneur