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42 Gmail tips that help you capture email



"Inbox Zero" is that great zen state that one achieves by having absolutely zero unread messages in an inbox. It is not easy because e-mail messages can be reminders of tasks or events. Even worse, inboxes can be on a desk just like the inbox – stacked with things you need to go to, or maybe never go to.

If you can't bear to mark a message as read in case you need to go back, or worse, never delete a message that you might need to refer to later, you can still go to Inbox Zero to go. Just archive the messages.

That's what labels do – you archive messages under a label to find later. But you don't need a label to archive messages. While reading a message or from the inbox, click the Archive button at the top (the file box with the down arrow) and the messages will be saved by Gmail.

You can find them later with a search. There is no label & # 39; archive & # 39; but you can link & # 39; All posts & # 39; view at the bottom of the navigation on the left. Remember that archived messages still count towards your Gmail storage because you save them. If you really want to delete them and their attachments, drag the message to the Trash label, where they will remain for 30 days before they are permanently deleted.

Better yet, delete frequently received and ignored messages that you cannot ̵

1; such as receipts, by automatically archiving them using filters. Click on a message and then go to the menu More> Filter messages this way. A form appears that automatically populates information about the message (such as who it came from); click Create filter with this search and check the options for where you want to archive that message. Best of all, on & # 39; Mark as read & # 39; click so that you will never be bothered again in the future.


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