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5 ways to prevent data disasters




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Whether you are a full-time freelancer or entrepreneur on the road, your hard work – all files and data that you complete for your client / own company – is at risk. It can be a spilled coffee on your laptop or a client that saves the only copy of a file that you have sent them. Everything can destroy your hard work for hours at a glance.

Here are five tips on how you can ensure that your work is protected and how you can ensure that you never open yourself to a technical disaster.

Related: Why millennials don't worry so much about online security

1
. When you are on the road, your data is vulnerable.

Every time you work on the road, you expose yourself to a number of security risks. For example, if you use a Wi-Fi network that is not secure, it may mean that you risk the confidential information that your customer has entrusted to you. If someone else has access to this sensitive information, you remain responsible for the loss!

  • What to do: Invest in a personal hotspot that you can protect with a password, wherever you are. Contact your wireless provider and see if you can add this feature to your phone's existing subscription. This way you know that the WiFi connection that you use is secure.

2. Your laptop is your lifeline, not your lockbox.

If you work somewhere outside your house – local coffee shop, airport lounge – then your laptop or tablet, etc. can be swept easily within seconds, meaning that any confidential information there is now in the hands of the thief. Also, projects or work that is only stored on your laptop can be lost forever. That is irreplaceable hours of work, i.e. money! – that you may risk losing.

  • What to do: Make sure that all files on it are protected by an external hard drive when you take your laptop home. In the event of theft, you also want to make sure that your passwords cannot be cracked. An easily cracked password contains real words or proper names, has keyboard sequences and has a limited variety of characters.

3. Sharing is not always caring.

If you work with multiple clients, you must undoubtedly share your work. But what happens if an employee accidentally removes a file from your cloud storage repository? The work could be gone forever.

  • What to do: Do not assume that file sharing means file security. Always make sure that you have a copy and multiple versions of each file that you send to a customer / colleague, in case something happens while that item is passed back and forth.

Related: Digital pickpockets now focus on your smartphone

4. Be an entrepreneur with security at company level.

Although large corporations often provide employees with secure file-sharing systems, external employees / freelancers may not have access to it – which means that you can accidentally send a link to a private person or customer sensitive file for someone out there should not have access to it, thereby violating your client's privacy.

  • What to do: The files that you share or transfer must be protected with a password and sent via private links as opposed to a public link. Never send a link that someone can click on and that you can use to access a file. Just think – if you accidentally pass on the wrong link to the wrong customer, you can jeopardize their privacy and your own reputation as a responsible partner.

5. Storage is not equivalent to safety.

This is a conversation that needs to take place, as a recent study suggests as a point of confusion for most. If you use cloud storage as a replacement for backup, you can easily lose data by accidentally deleting, overwriting, or simply uploading forgotten files manually before a disaster – or a security incident – occurs.

  • What to do: Create a storage safety network with a cloud backup solution. Install software that continuously and automatically backs up all user files and data and scans for changes en route – no manual drag and drop is required. An investment provides peace of mind that no work will disappear forever, no matter what!

Related: use a password manager to make your accounts secure


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