Almost everyone works at home. Even before the pandemic, freelancers and startups relied on online services to meet their business needs. More than ever, people are struggling to find the right technology to suit their work situation.
If this is your first time, you may find the situation overwhelming (especially if you also have to take care of the kids or do chores)
But trust us, working from home can be fun once you get the hang of it . You just have to make sure you have everything and maybe a little more sense to work than usual. Working from home requires two important things: the right setting and the right tools.
The Right Setting
When you think of people working from home, imagine them with a laptop in bed, in soft pajamas, enjoying a steaming cup of Joe?
If this is your vision, you may be a little disappointed at first. Productivity doesn't happen in bed. If you are not yet familiar with this, you should avoid relaxing as much as possible.
To avoid being thrown away completely, it is best to have a special area for work. If you can have a whole room that would be ideal, but a chair and desk should suffice (as long as it's not in crowded areas of the house).
Keep it clean, take some pens and a diary / notebook and definitely get a phone stand.
Our brains like routine. And for people who go to work 5 days a week, a sudden home stay is a huge disturbance.
Once you are done and done your chores, make sure you spend 2 set hours working. Make sure your family knows what 2 hours you are working. Give a break for lunch and stretches. But go back to work for 2 hours. Take the same number of breaks, but make sure you do 3 rounds of 2 hours of hard work, added up to 6 hours a day.
It also helps to dress for work. It could be a casual outfit (not a necessary office outfit), but it shouldn't be pajamas or sweatsuit! If you dress and make yourself representative, because this signals the brain that you are ready to be productive.
If you have the opportunity, ask not to be disturbed while you work.
Finally, there is one more limit to set, and that is with yourself. You need to have a work schedule, a family routine, and everyone on your team needs to know and respect it.
The Right Tools
Now that you have the right setup, let's take a look at the online services and tool that will make your work from home easier
Platforms like Zoom, Webex or Microsoft Teams ideal for video conferencing, voice calls with more than two members, whiteboard, file sharing and keeping calls in one place.
In this way, the company can still hold regular meetings, and if you ever need more guidance than in an email, you can have a video call with the manager or the entire team.
Since you're no longer in the same building, you can't just go to marketing and ask for the short document of the new campaign. But if you think about it, we do this less and less, because it's easier to send an email and ask for the files you need in electronic format (or their location on the company's server).
When working from home you should use tools like WeTransfer because they do not allow registration or login and offer 2 GB of file sharing via email.
If you're looking for a more robust and permanent solution, check out Box, Google Drive, and Microsoft's OneDrive. [1
We all know about Slack. Everyone uses it and loves it. There are other great options like Trello, Basecamp, Asana, Padlet and Microsoft Teams.
Collaboration is something that teams need for project management and it is sometimes very useful to have one giant business license to get all the tools you need for remote work situation like the one we are all in today.
One for All
If you have a Windows computer why not get their Office 365 license and get it all at once; streamlined to the core!
Your email, collaboration, whiteboard, cloud drive for file sharing, meetings, newsletters, projects and much more. You can get all that with one license.
Whether you are an entrepreneur, a freelancer or an outside employee, you need to ensure that your work is rewarded.
Solutions such as TransferWise, Revolut, and PayPal make life a lot easier for people who want to pay online without tackling the difficulties of the standard banking system.
If you don't have it yet, create an account with Payoneer. They provide real bank account numbers for foreign currency, making it easier for companies to make payments.
Have you heard of Otter, Loom and AnyDesk?
Otter is a fantastic recording tool that is transcribed. Consider giving it a shot, especially if it's a meeting.
Loom is a screen recording tool that saves you from long meetings. Just write down what you want to share, teach or explain and forward it. Give it a try it's dead helpful. And unlike many other services and companies, Loom has lowered their prices and base plans due to the current pandemic.
AnyDesk is a remote access service. It's super handy and useful in times of stressful situations when colleagues can't get to work with their PC.
Think about this!
Yes, change is a challenge, but this is how we grow and learn. Plus, working from home is a positive change that frees up your time and allows you to enjoy life at a new level. So why not try it?
There are a plethora of online services we've discussed before, just jump into our Services category and find some such useful online tools discussed in more detail.