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Create a PowerPoint presentation for a kiosk or exhibition stand



Can I format or compile my PowerPoint presentations so that they are automatically executed in an exhibition stand or kiosk and, if so, how? Yes, that is possible and how much simpler than you might think.

First create your slide show like any other presentation. Add your images, text, animations and transitions (between slides & # 39; s). If you have animations that play over multiple slides, the timing must also be set before you compile the presentation for a kiosk.

Also think of the audio. Do you want music, verbal stories or both? Most professional presentations use both (but necessarily at the same time); however, some play softly in the background while the narrator talks about the music. Anyway, this is another area where timing is essential. Of course you want the narrator's voice to follow the text on the slide. It is OK if the narrator's speech is more detailed than the slide headers and bullets, but it is not OK if the narrator talks about the Team while the Financials slide is viewed.

Adding background music to the entire presentation

This is the simplest step of all.

1. Select Insert> Audio> Audio on my PC

  y01 set the timing to match the storytelling JD Sartain / IDG Worldwide

Set the timing to match the storytelling.

2. The Insert Audio dialog box opens and displays a list of audio files in your music library.

3. Click on the music file you want to play in the background of your slideshow, and then click the Insert button.

4. PowerPoint places the audio icon (looks like a speaker) in the middle of the slide. Click and drag it anywhere on the slide that is unobtrusive.

5. While the Audio icon is selected, a new menu item appears with the name Audiotools, with two new tabs called Format and Play.

6. The Layout tab is all about aesthetics, so click through the different functions and choose a style that fits your project.

7. The Playback tab offers various options to adjust how your audio file works with your presentation. For example, in the Audio Styles group, choose Play in Background .

  y02 add background music to the entire presentation JD Sartain / IDG Worldwide

Add background music to the entire presentation [19659010] 8. Choose in the group Audio options Start: automatic and Volume: low and then check the following boxes: Play in slides Loop until stopped and Hide during show . This ensures that you keep playing background music as long as the slideshow is running.

9. Under the Edit group, you can choose the Fade Duration that fades in and out of the music, or Crop the Audio file (meaning that you can trim / trim the music file to fit it) the total time of the presentation)

NOTE: Even if the music is running, you still want the music to start at the beginning of the presentation. Otherwise, if the music forms a loop (or starts again) on slide 20, then when the slide show is repeated and the music on the first slide is in the middle of a song.

Connect a microphone and configure your audio equipment [19659005] 1. First you must connect a microphone and configure your audio equipment.

2. Look for the red Stereo-In connection on your computer (usually at the back) and connect your microphone.

  y03 connect a microphone and configure your audio equipment JD Sartain / IDG Worldwide

Connect a microphone and configure your audio equipment

3. Locate the Control Panel and open that dialog.

4. On the screen, select Control Panel Hardware and Sound .

5. On the next screen ( Control Panel / Hardware and Sounds ) go to the Sound submenu and select Manage audio devices .

6. In the Sound dialog box, click the Recording tab.

7. Highlight Microphone and click to select and then click OK .

8. Turn on your speakers and talk into the microphone to make sure it works properly.

Add voice over story to the presentation

Now you can add voice over story to the entire presentation or to each slide individually. Both methods work; however, the length, size, and style of your slide show can determine which method is more efficient. To save time and reduce errors, write a script for each slide before you begin.

Timing Tip: If your story follows the text on each slide, or just comment on each slide; for example, a presentation about building a treehouse or the best vacation destinations in the world, it is much easier for timing and accuracy to add the story to each individual slide. However, if your story is in a story format and the slides are only graphical representations of the entire story, then it is just as easy to record the entire conversation in one file and place the audio icon on the first page, where it starts automatically when the slide show starts and plays to the end

For commenting on individual slides & # 39; s

1. Select the first slide that uses spoken text.

2. Enter a file name for your story; something simple such as Narration1 or N1 (for page 1), then N2 (for page 2), and so on.

3. When you're done, click on the red dot Record button.

4. Read your script or read the text on the screen.

5. When you are finished, click on the button Stop (white square with red border).

6. Press the arrow tip to listen now or click OK . PowerPoint places the Record Audio speaker icon on the current slide, which you can move to any desired location.

  y04 recording titles for individual slides JD Sartain / IDG Worldwide

Recording narrations for individual slides & # 39; s

7. Note that the audio icon is selected, so a new menu item named Audiotools appears with two new tabs called Format and Play.

8. The Layout tab is all about aesthetics, so click through the different functions and choose a style that fits your project.

9. The Playback tab offers various options to adjust how your audio file works with your presentation. For this one-slide storytelling, leave all check boxes blank and select nothing except the Start Change field to Automatically so that the story begins when this slide is displayed.

For narration in the entire slide show

1. Select View > Normal button in the Presentation Views group to comment on the entire slide show.

2. Choose the first slide in the show where you want the story to begin and select Slide Show > Record Slide Show > Record Current Slide .

3. The following screen fills your monitor and displays the current slide with recording buttons in the top left.

4. Click the Record button then read your script and click the arrows on the right to go to the next screen.

5. When you are finished, click the Stop button (gray) and PowerPoint will place the audio speaker in the lower right corner.

  y05 recording stories for the entire presentation JD Sartain / IDG Worldwide

Recording stories for the entire presentation

6. Click the Replay button (blue arrow tip) to listen to your story, save your work or delete the audio speaker and re-record the story.

Now test the end product.

7. Click on Slideshow > Rehearsal Timings .

8. Make sure there is enough time for each story on each slide and then click on the arrow to go to the next slide.

9. After the last slide is displayed, PowerPoint shows the time of the complete presentation and asks if you want to save it. Click the Yes button to save it.

10. Finally, save the entire presentation again.

Two notes:

  • When you return to the first slide where you started the story, you will see the Audio Speaker icon appear on every screen that contains the recorded file. This icon is not displayed in the completed, published presentation.
  • PowerPoint keeps track of the timing of previous slide changes and your animations during the slide show, so there is no conflict with the slide changes "told" . If you find timing errors, go back to the beginning and repeat the timing. Also make sure that the check boxes Slide show > Set are all checked; that is: Play stories, use timings and Show media controls .

TIP: Media controls are not necessary with an automatically running slide show for a kiosk; however, if something happens and the slide show crashes, the Media Controls are nice to have available.

Setting the slide show for a kiosk presentation

  y06 Setting the slide show for a kiosk presentation JD Sartain / IDG Worldwide

Setting the slide show for a kiosk presentation

1. Click on Slide show > Set slide show .

2. The Set Up Show dialog box opens.

3. Click the radio button Browsed at a kiosk (full screen) and then click OK .

4. Press function key F5 (or click on Slide show > From the Start button ) to view the completed kiosk presentation.

5. Edit or correct if necessary and then save the file again.

6. And that's all, it's done! Your slideshow is ready for others to view (automatically, without human intervention) in a kiosk or an exhibition stand. Make sure you set the correct timing for the slides in your presentation, otherwise the slideshow will crash on the first slide and will not continue.

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