The Microsoft Office 2010 Quick Access Toolbar and Ribbon Bar offer a real productivity boost for Office 2010 users. Originally introduced in Office 2007, Microsoft has continued to expand and improve the functionality of both the Quick Access Toolbar and the Office Ribbon Bar . Both elements represented a significant deviation of the user interface of versions prior to 2007 from the venerable Microsoft Office package. Although both are useful in their standard configurations, users can easily adapt the Quick Access Toolbar and Ribbon Bar to their individual needs and achieve increased efficiency and productivity with Microsoft Word, Excel, Outlook , PowerPoint, Publisher and Access.
Microsoft Office 2007 users should also view the "Increased Productivity with Microsoft Office 2007" post, as this post is specific to Office 201
An important change in Office 2010 is the introduction of the Quick Toolbar access and Ribbon bar in Microsoft Outlook . In addition to adding productivity and efficiency benefits to Outlook, this transition also offers a consistent appearance of the Office Ribbon Bar and Quick Access Toolbar throughout the Office package. A number of other changes have made these elements easier to use and more user-friendly.
Toolbar and Ribbon Bar Basic Functions
The standard configuration for Microsoft Excel 2010 is shown below in Figure 1. The standard tab is selected and the Quick Access Toolbar is located at the top right of the Excel icon. The quick access toolbar icons are marked with a red box and an arrow. Directly below the toolbar is the ribbon bar with the series of tabs.
Adjusting the Quick Access Toolbar Functions
There are some standard commands included in the Quick Access Toolbar but they are quite limited. They include commands such as open and save documents and Undo and Redo. The real power of the Quick Access Toolbar is to add assignments that you use regularly and adapt to your own needs. The customization process makes the toolbar considerably more useful and requires fewer clicks to access the most commonly used commands.
Commands & # 39; s can easily be added to the toolbar by clicking on the small drop-down arrow on the right-hand side of the Quick Access Toolbar (see Figure 2). Clicking on this arrow displays a menu (Figure 2) that allows you to select or deselect basic functions in a pre-configured list.
After selecting a command from the list, it will be added to the Quick access toolbar at the top of the screen. As more items from the list or from the More commands section discussed below are added, the size of the Quick Access Toolbar will increase and may look something like Figure 3.