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Customize fast access toolbar | Ribbon bar – Office 2010



The Microsoft Office 2010 Quick Access Toolbar and Ribbon Bar offer a real productivity boost for Office 2010 users. Originally introduced in Office 2007, Microsoft has continued to expand and improve the functionality of both the Quick Access Toolbar and the Office Ribbon Bar . Both elements represented a significant deviation of the user interface of versions prior to 2007 from the venerable Microsoft Office package. Although both are useful in their standard configurations, users can easily adapt the Quick Access Toolbar and Ribbon Bar to their individual needs and achieve increased efficiency and productivity with Microsoft Word, Excel, Outlook , PowerPoint, Publisher and Access.

Microsoft Office 2007 users should also view the "Increased Productivity with Microsoft Office 2007" post, as this post is specific to Office 201

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An important change in Office 2010 is the introduction of the Quick Toolbar access and Ribbon bar in Microsoft Outlook . In addition to adding productivity and efficiency benefits to Outlook, this transition also offers a consistent appearance of the Office Ribbon Bar and Quick Access Toolbar throughout the Office package. A number of other changes have made these elements easier to use and more user-friendly.

Toolbar and Ribbon Bar Basic Functions

The standard configuration for Microsoft Excel 2010 is shown below in Figure 1. The standard tab is selected and the Quick Access Toolbar is located at the top right of the Excel icon. The quick access toolbar icons are marked with a red box and an arrow. Directly below the toolbar is the ribbon bar with the series of tabs.

Figure 1 – Standard Quick Access Toolbar & Ribbon Bar

Adjusting the Quick Access Toolbar Functions

There are some standard commands included in the Quick Access Toolbar but they are quite limited. They include commands such as open and save documents and Undo and Redo. The real power of the Quick Access Toolbar is to add assignments that you use regularly and adapt to your own needs. The customization process makes the toolbar considerably more useful and requires fewer clicks to access the most commonly used commands.

Commands & # 39; s can easily be added to the toolbar by clicking on the small drop-down arrow on the right-hand side of the Quick Access Toolbar (see Figure 2). Clicking on this arrow displays a menu (Figure 2) that allows you to select or deselect basic functions in a pre-configured list.

  quick_access_toolbar
Figure 2 – Drop-down menu Adjust toolbar Dropdown

After selecting a command from the list, it will be added to the Quick access toolbar at the top of the screen. As more items from the list or from the More commands section discussed below are added, the size of the Quick Access Toolbar will increase and may look something like Figure 3.

Customized Quick Word Toolbar from Microsoft Word [19659012]

Add More commands for the Quick Access Toolbar

The Quick Access Toolbar drop-down menu allows you to add a limited number of additional commands to the toolbar. To access a considerably wider range of commands, start by clicking the drop-down arrow on the right-hand side of the toolbar. The " Fast Access Bar Adjustment " list is displayed. Click on the selection "More assignments …" highlighted in red below.

Figure 4 – Adding more jobs to the toolbar

If you select "More jobs", the screen " Customize fast access toolbar " appears. From here you can select (highlight) each command in the left-hand column to add to the Quick Access toolbar. After you have marked a job, click the "Add" button in the middle to move the job to the right column. When your additions are complete, click "OK" at the bottom of the screen. The selected commands are added to the Quick Access toolbar .

Figure 5 – Customize the Quick Access Toolbar Screen

Change the Quick Toolbar Command Order

In Office 2010, it is possible to change the order in which the commands appear on the Quick Access Toolbar. The screen "Adjusting the Quick Access Toolbar" (Figure 6) also allows you to change the order in which the commands are displayed on the Quick Access Toolbar. On the right-hand side of the screen – highlighted here in a red box – there are up and down arrows. By highlighting a command and then clicking the up or down arrow, you can change the order of the commands. When you have ordered the orders again, click "OK" at the bottom of the screen to save the order.

Figure 6 – Changing the Order of Commands

Adding Quick Access Toolbar Commands from the Ribbon Bar

A second method for adding and removing commands on the Quick Access toolbar is with the right-clicking on a command in the toolbar or on the ribbon bar . This is illustrated in Figure 7 below, where by right-clicking on the Header command on the Ribbon Bar a menu appears. If you select the first item, "Add to the Quick Access Toolbar," the command is added to the toolbar. You can do this for any command in the Ribbon Bar .

Figure 7 – Using the ribbon bar to add a toolbar command

Just as an item can be added to the toolbar with a right click, a similar action will remove a command from the Quick Access Toolbar possible. Right-click the existing command in the toolbar that you want to delete. This displays a menu like the one in Figure 8. Select the option "Remove from Quick Access Toolbar " to which the red arrow points. The job is immediately removed from the toolbar.

Figure 8 – Removing a command from the Quick Access Toolbar

Changing Display Properties – Ribbon Bar and Quick Access Toolbar

Office 2010 offers a few different methods to determine how the ribbon bar and Quick Access Toolbar are displayed or hidden. In the & # 39; s menus shown in both Figure 7 and Figure 8, there are additional options including:

  1. Customize the Quick Access Toolbar – takes you to the toolbar adjustment screen in Image 5.
  2. Show toolbar Quick access Below the ribbon – if you select this option, the order in which the two elements are displayed is reversed, while the toolbar is now displayed below the ribbon bar.
  3. Adjusting the ribbon bar – this opens the ribbon bar adjustment screen similar to the toolbar adjustment screen in Figures 5 and 6.
  4. Minimize the ribbon bar – this hides (collapses) the bar except the section titles such as & # 39; Home & # 39 ;, & # 39; Insert & # 39; and & # 39; Page layout ". Figure 9 below shows Microsoft Word with the minimized ribbon bar
Figure 9 – Minimal ribbon bar

Another way to minimize the ribbon bar is by clicking on an arrow on the right of the screen directly below the icons for maximizing, minimizing and closing the application (Word, Excel, Outlook, etc.) as shown in figure 10. This small arrowhead, marked by the red arrow in the diagram, acts as a switch. Click once on the arrowhead and the ribbon bar will minimize (collapse), click on the arrowhead a second time and the ribbon bar returns to its full size.

Figure 10 – Alternative Ribbon Bar Display Control

Quick Access Toolbar Adjustment – Try it You'll Like It

Although the adjustment process may seem a little daunting at first, adjusting the Office Quick Access toolbar and the ribbon bar can bring significant benefits to anyone who regularly uses Microsoft Office 2010 or 2007. With a few relatively minor changes to both elements, Office 2010 can become a considerably more effective tool. Give it a try and I think you'll be glad you did it.

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