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Home / Tips and Tricks / Google’s new Stack PDF scanner organizes your paperwork. How to use the Android app

Google’s new Stack PDF scanner organizes your paperwork. How to use the Android app



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Your Android phone’s camera can get rid of receipt clutter.

Andrew Hoyle / CNET

Gone are the days of searching for a scanner, or worse, stuffing your desk with one of those all-in-one printer / scanner combos, because the handful of times a year you need a digital version of a document. to make . Apples iPhone has a hidden document scanner in the Notes app, now Android owners have one special app from Google called Stack

Sure, you can just snap a picture of a contract or invoice to keep a digital copy of it, but then you’ll have to cut out the background and convert it to a PDF so you can sign it. Stack eliminates the extra work and ensures a high-quality version of the document. The only thing it won’t do now is provide a way to add your signature. Don’t worry, I’ll cover how to sign documents below.

Stack is available for Android phones and tablets, but is limited to those living in the US. However, it goes beyond scanning in saving your documents and receipts. Stack will automatically identify which store a receipt came from, or the expiration date of an invoice. Below I’ll walk you through the ins and outs of using Stack as your go-to scanner.

stack android app

There is a lot you can do with Stack to better organize your files.

Screenshots by Jason Cipriani / CNET

Scan a document and start creating stacks

After installing Stack from the Play Store, you will be prompted to sign in to the app with your Google account and then allow it access to media and photos on your phone.

You will be immediately taken to the Stack home screen, where you will see different stacks – or categories – for scanned documents. Select one of the stacks to see placeholders for suggested documents to scan and save to that stack.

Start a scan with a tap on it button in the lower right corner of the screen. You will be presented with three options: PDF, Gallery and Camera.

Stack is easy to use and can improve your workflow.

Google

Select PDF if you already have a digital copy of a document you want to import into Stack. Choose Gallery if you have a photo of the document saved to your camera roll or photo app. Choose Camera if you need to make a new scan. Keep in mind that this is not the same as taking a photo in the Camera app. Stack adjusts the photo itself, creates a PDF and saves only the document, not an entire photo.

When choosing a camera, the process is similar to taking a photo with your phone. Place the receipt on a flat, well-lit surface and hold your phone above it. With the piece of paper fully in view of the camera, tap the white Scan button at the bottom of the screen. Your phone will take a photo and automatically crop it so that you see only the document.

Press To add if you want to scan multiple pages of the same document. Select Adjust the color or Crop and rotate to make their respective adjustments. When you are satisfied with the scan, tap Save

As you can see in the animated image, Stack identifies information in the document and uses it for document searches, suggesting a document name and category.

Before saving the document, you must accept or change the name suggestion. Then select the category you want to save it in or select See everything if you want to create a custom stack

Crane Done when you are ready to save it. The first time you save a scan, you will be asked if you want to save a copy to Google Drive. Doing so will allow you to access all scanned documents from another device, such as your computer, outside of the Stack app.

stack app settings

Automatically import from your camera roll? Yes please.

Screenshots by Jason Cipriani / CNET

Boost your camera roll

Stack has some more powerful features that you can enable in the settings section of the app. Using these settings, the app turns from an on-demand scanner into an app that monitors your camera roll, for example, and then imports any documents it detects in photos. That means you can take photos of your work expense receipts, and Stack takes care of importing and organizing them without you having to do anything.

Go to settings with a tap on your profile picture at the top of the page, followed by Settings

There you have the option to enable automatic import, require a fingerprint or facial recognition before you can access your stacks and enable or disable saving of documents in Google Drive.

You also have the option to export all of your scanned documents or delete all data associated with your Google account.

Currently, Stapel lacks a built-in option to sign scanned documents. However, you can one of the suggestions described here to have the document signed on your Android phone or other device. Want more Android tips and tricks? Check out these hidden features, than change these settings


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