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Highlight text in Microsoft Word



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If you want to emphasize important text in a Microsoft Word document so that it is not overlooked by the reader, you can use Word’s highlighting tool. You can also search for highlighted text in the document. Here̵

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Highlight text in a Word document

You can easily highlight specific text in Microsoft Word. To do this, open a Word document that contains the text you want to highlight. You need to select the text by clicking and dragging your cursor over the text.

After you select the text, a pop-up menu will appear above the selected text. Click the down arrow next to the “Text Highlight Color” icon to display a drop-down menu with several colors to choose from. You can also find this option in the “Font” group of the “Home” tab.

Click the highlight color to apply it to the text. Light color accents are better printed with monochrome palettes and printers.

You can also highlight text in succession in multiple parts of a document. To do this, select your highlight color from the “Font” group of the “Home” tab before selecting the text you want to highlight.

After you select the highlight color, your cursor will become a highlighter. You can now highlight text continuously throughout the document.

Press the “Esc” key on your keyboard to exit highlight mode.

RELATED: Highlight text in your PowerPoint presentation

Remove highlights from text in a Word document

You can also remove the highlight from text in a Microsoft Word document. To do this, click and drag your mouse over the highlighted text to select it. If your Word document contains a lot of highlighted text and you want to remove all highlighting, you can press Ctrl + A to select all of the text in the document.

Next, click the “Text Highlight Color” icon in the “Font” group of the “Home” tab, then select “No Color” from the drop-down menu.

The highlight has now been removed from the text.

Search for highlighted text in a Word document

If your Microsoft Word document is long and you want to quickly find highlighted text, you can use the advanced search feature.

Open your Word document containing the highlighted text and select the down arrow next to “Search” in the “Edit” group of the “Home” tab. Then click on “Advanced Search” from the drop-down menu.

Find option

The “Find and Replace” window appears. In the “Search” tab, select “More”.

In the “Search” section, select “Format”. Then click on “Mark” from the drop-down menu.

You can now find any instance of highlighted text by clicking the “Find Next” button.


Highlighted text allows the reader, when used correctly, to quickly extract important information from your Microsoft Word document without having to read the text in its entirety. Pay attention to the text you highlight in your content.




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