If you are working remotely, you need to let people know if you are available or not. Microsoft Teams has a visible status that you can change depending on your availability so that your colleagues know if they can harass you or not.
Your status is shown as a colored circle next to your profile. You can always see this in the top right corner of Teams.
In addition to a chat, you can also see the status of a person in their profile.
Microsoft Teams will automatically change your status under certain circumstances, such as when you are in a meeting or video call, or when you have been inactive for a specified period of time. But you can also change it manually.
To do this, click on your profile in the top right corner of the Teams application, select your current status and change your status to whatever you want.
You can also set how long you want to stay in a particular status by clicking ‘Duration’.
Choose the status you want and how long you want to keep that status.
Your status automatically changes back to “Available” when the duration has expired (or “Busy” if the duration is at the end of a meeting or call).
You can also change your status in the search box at the top of Microsoft Teams by typing one of the following commands:
- /available: Set your status to Available
- /busy: Set your status to Busy
- / dnd: Sets your status to Do Not Disturb
- / brb: Set your status to Be right back
- /away: Set your status to Away
- / offline: Sets your status to Appear Offline
If you like a keyboard shortcut, Ctrl + eu will take you to the search box. So to set your status to ‘Do Not Disturb’ without leaving your keyboard, it is Ctrl + e, followed by ‘/ dnd’.
However, you cannot set a duration in the search box, so if you want to automatically return to “Available” at some point, you will need to use your mouse.
The different statuses are self-explanatory, but there are a few useful things to know.
Available: (The green circle) is the default state when you are signed in to Teams and not in a meeting or call. If you lock your device or are inactive for a long time, Teams will automatically change your status to ‘Away’. If you’re using Teams on a phone or tablet, Teams will also change your status to “Away” when you’re using another app and Teams is in the background.
Busy: (The red circle) is the state in which Teams will automatically change you when you
You are on a call or in a conference, as long as you have not set your status to “Do not disturb” (in which case you will remain in “Do not disturb”). You will still receive notifications when you are set to Busy.
RELATED: How to Configure Microsoft Teams Notifications
Do not disturb: (The red circle with the white bar over it) prevents notifications from appearing. Teams will never change your status from “Do Not Disturb”, so remember to change it back to “Available” yourself.
Be right back: (The yellow circle) indicates that you are temporarily gone and will be back soon. It looks identical to ‘Away’, but when your colleagues hover over your profile, they’ll see that you’re set to ‘Right back’ instead of ‘Away’.
Look away: (The yellow circle) is identical to “Away” and “Be right back” and gives other people the impression that Teams do not have your focus. You will still get message notifications.
Appear offline: (The white circle with an ‘x’ in it) gives other people the impression that you are not logged into Teams. You will still get message notifications. As with ‘Get Away’, make sure this doesn’t give the impression that you’re not actually working, so maybe discuss it with the rest of your team and manager so you can do it all in the same way.