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How to Convert Microsoft OneNote Notes to PDF



Microsoft OneNote logo on purple background

To share your OneNote notes with someone who doesn’t have OneNote, or to prevent your notes from being edited by mistake, convert them to a PDF file. Here’s how it’s done.

Behavior when saving PDFs varies by platform

OneNote notebooks contain one or more sections, and each section contains one or more pages. To illustrate what that means, here̵

7;s a chart to show the structure of a OneNote notebook:

OneNote Notebook Structure

What you can save as a PDF in OneNote depends on the operating system you’re using. With OneNote for Windows 10, you can save a page, a section, or the entire notebook as a PDF. However, OneNote for Mac allows you to save only the single page you’re currently on as a PDF.

The instructions for converting OneNote notes to a PDF are also different between Windows 10 and Mac. We’ll show you how to do both.

RELATED: The Beginner’s Guide to OneNote in Windows 10

Convert OneNote notes to a PDF on Windows 10

Launch OneNote for Windows to get started. Open the OneNote notebook you want to convert to a PDF. Once it loads, click the “File” tab on the ribbon.

File tab in Microsoft OneNote

Click on ‘Export’ in the left menu.

Export option

Then select which part of the notebook you want to export from the “1. Export Current” group. You can choose between the “Page”, “Section” or “Notebook” in which you are currently working.

Export current option

At the “2. Select Format”, select “PDF” from the list of file types and then click “Export”.

Export format options

The file explorer opens. Choose the location where you want to save your file, give it a name and then click ‘Save’.

File Explorer Storage Location

Your PDF file is now ready. You can open it with a web browser or your favorite PDF viewer.

How to Convert OneNote Notes to PDF on Mac

Exporting OneNote notes on a Mac is pretty easy, but as mentioned above, Mac only allows you to save the page you’re currently on – you can’t save a section or the entire notebook.

First, open the OneNote app and then load the notebook containing the page you want to convert to a PDF. Then click on “File” in the menu bar.

File tab in OneNote for Mac

Click “Save as PDF” from the drop-down menu.

Option Save as PDF

The “Save As” window appears. Give your file a name, choose the location where you want to save it and click ‘Save’.

Save location on Mac

Your PDF file is now ready for later viewing. Repeat as many times as you want to export more OneNote pages to PDF files.

RELATED: What is a PDF file (and how do I open one)?




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