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How to Create a Word Cloud in Microsoft PowerPoint

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By adding a word cloud to your slideshow, you can communicate what’s really important about the presentation by making certain keywords stand out. There is no built-in tool in Microsoft PowerPoint for creating a word cloud, but it can still be done. Here’s how.

Install the Pro Word Cloud plug-in

While there are several third-party applications available that claim to generate a word cloud in Microsoft PowerPoint, in this tutorial we will be using the free Pro Word Cloud add-in. But there are some precautions to take.

RELATED: Install and use add-ins for Microsoft Office

Freeware is not known for its privacy or security. Pro Word Cloud add-ins include reading your document and sending data over the internet. If you are concerned about the confidentiality of your data, this may not be the best option for you. There are risks associated with using freeware as a quick and easy way to achieve a goal.

Almost all freeware comes with bloatware, and while most bloatware isn̵

7;t harmful, it isn’t always. But even if the bloatware isn’t malicious on its own, it consumes disk space, which in turn can slow down your computer – a price most won’t pay for free software.

While we haven’t had any issues using this free add-on, that doesn’t mean you won’t. However, if you are still sure you want to try this PowerPoint add-in, visit the Pro Word Cloud download page and click ‘Download now’.

A pop-up window will appear with links to the terms of use and privacy policy. If you agree, click ‘Continue’.

You will then be directed to the Microsoft 365 store. Click on ‘Open in PowerPoint’.

Another message appears, this time asking for permission to open PowerPoint. Click on ‘Open PowerPoint’.

PowerPoint starts and the add-in is installed. You can now close PowerPoint at any time and open the add-in.

Create a Word Cloud in Microsoft PowerPoint

Open the PowerPoint file containing the text you want to create a word cloud with, then click the “Insert” tab.

Then, in the ‘Add-ins’ group, click on ‘My Add-ins’.

The “Office Add-ins” window appears. Double-click the “Pro Word Cloud” add-in.

Once selected, the Pro Word Cloud panel will appear on the right side of the PowerPoint window. Here you can adjust certain settings such as your text font, color scheme, layout style and capitalization. You can also choose how many words appear in the word cloud, as well as the size (in pixels) of the word cloud image.

Finally, commonly used words (such as “and” or “if”) are excluded from the word cloud by default. Uncheck the box next to “Remove common words?” if you want to keep them.

After adjusting the settings to your liking, select the text in the PowerPoint slide by clicking and dragging your cursor over the text.

Back in the Pro Word Cloud panel, click on the “Create Word Cloud” button.

Pro Word Cloud will now generate your word cloud. As you can see from the hint shown, the word cloud image is copied to your clipboard.

You can now click and drag the image from the side pane to your slide, or paste it from your clipboard by right-clicking the slide and selecting the paste option.

Play with the different color schemes to find one that matches your Microsoft PowerPoint theme!

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