The Microsoft Outlook Junk E-mail feature works best when you train it by adding senders to the Safe Senders and Blocked Senders lists. Here’s how to export those lists and reimport them to a new machine or account.
This functionality is only available in the Microsoft Outlook desktop app. If you use Outlook Online, Safe Senders and Blocked Senders information is synchronized with the Outlook client. You can only import and export them through the desktop application.
In Microsoft Outlook, click Start> Junk E-mail> Junk E-mail Options.
You must export Safe Senders and Blocked Senders separately. Open the ‘Safe Senders’ tab and click ‘Export to file’.
This will open a standard file dialog where you can save the file somewhere on your computer. Choose a location, type a name for the file and save it.
Now open the ‘Blocked Senders’ tab and click on ‘Export to file’.
As with Safe Senders, a standard file dialog will open where you can save the file somewhere on your computer. Choose a location, a name for the file and save it.
You should now have two TXT files that you can import to a new account or Microsoft Outlook installed on another computer.
Importing those files is as easy as exporting them. Go back to the Junk E-mail Options menu by clicking Start> Junk E-mail> Junk E-mail Options in the Microsoft Outlook desktop app. To import the Safe Senders file, open the “Safe Senders” tab and click “Import from File”.
To import the blocked senders, open the ‘Blocked senders’ tab and click on ‘Import from file’.
The import adds all senders to the existing lists instead of overwriting the existing entries. This means that you and your colleagues can share your exported files, especially for the blocked senders, to help each other build better spam filtering.