If the content of another Microsoft Word document is relevant to the content in a Word document you are currently working on, you can embed or migrate the text of that document into your current document. Here̵
First, open the Word document you want to add the content to or embed another Word document.
RELATED: How to insert a PDF in Microsoft Word
Then go to the “Text” group of the “Insert” tab and click the down arrow next to the “Object” option.
A drop-down menu will appear. There are two options to choose from here: ‘Object’ and ‘Text from file’.
- Object: Embed an object, such as a Word document or Excel chart
- Text from file: Inserts the text from another file into your Word document
The “Text from file” option is essentially a faster way to copy and paste the contents of another file into this file.
Try it out by clicking the “Text from file” option in the drop-down menu.
File Explorer (Finder on Mac) opens. Find the file you want to copy the text from, select it and click “Insert.”
The contents of that Word document now appear in the current Word document. This works well if there is not much content in the other Word document, but if there is, embedding might be a better option.
Back at the “Object” drop-down menu (Insert> Text Group> Object), click the “Object” option.
The “Object” window will appear. Select the ‘Create from file’ tab and then click ‘Browse’. The option “Create from file” appears as a button in the lower left corner of the window on Mac.
File Explorer (Finder on Mac) will appear. Find the file you want to embed, select it and click “Insert.”
The file path of the selected file will now be displayed in the text box next to ‘Browse’. Now you have to decide how you want to insert the object. You have two possibilities:
- Link to file: Inserts the contents of the selected file into your Word document and creates a link back to the source file. Changes made to the source file are reflected in your document. If you select “Link to file” yourself, the contents of the other file will be inserted into a text box.
- View as icon: Inserts an icon to show the reader that there is an embedded object. This is ideal when space is to be saved.
In this example we will consider both options.
The file will now be embedded in your Word document. Double-clicking the icon will open the second Word file.
One caveat to this method is that moving the source file would break the link of the embedded object. For this reason, Microsoft prevents you from moving the source file to another location. If you try, you will receive this message:
If you need to move the source file to a different location, remove the embedded link, move the source file, and then re-embed the file following the steps in this article.