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How to Make a Calendar in Microsoft Word



Microsoft Word logo on a gray background

Microsoft Word is known as a great word processor, but you can also create your own calendar with it. You can design one from scratch or choose one from Word’s library of calendar templates. Here̵

7;s how.

Create a calendar from Scratch in Word

Creating a calendar from scratch in Microsoft Word takes a little more time and energy than just using one of the templates, but if you want the full design credit for your calendar, you’ll need to build it from the ground up.

RELATED: How to insert a calendar in PowerPoint

To do this, open a Word document and insert a table by clicking the “Table” option in the “Tables” group of the “Insert” tab.

Insert table option in Word

A drop-down menu will appear. Move your mouse over the grid to increase or decrease the number of rows and columns in the table. For the calendar you need a 7 × 7 table, so move your mouse over the correct square in the grid and click on it to insert the table.

seven by seven table

With the 7 × 7 table inserted, it’s time to format the calendar. First, we want to adjust the height of the squares of the table. Move your mouse over the table and an icon will appear in the top left corner. Right click on that icon.

Icon in the top left corner of the table

Then select “Table Properties” from the menu.

Table properties option

The “Table Properties” window will appear. Click the “Row” tab, check the box next to “Specify height” and enter the desired height in the text box. 2.5 cm is a comfortable height, but you can adjust it to your preferences.

Note: Depending on your region, Word uses inches instead of centimeters by default. Make sure to enter cm in the text box.

Press “OK” when done.

Adjust the table height

The height of the boxes in your table is now set. However, we also want to make some adjustments to the top two rows. Select the top two rows by clicking and dragging your cursor over them.

Select the first two rows in table GIF

Then adjust the height of these two rows (right click the table icon> Table Properties> Row> Specify Height) to make them slightly smaller than the others. 1.5cm is an ideal height, but you can adjust yours to suit your preferences.

1.5 cm for the top two rows

You can also click and drag the row to adjust the height if you decide a row is a little too big for your taste.

Adjust the ride height manually

Now that the height of our table boxes has been set, it is time to enter the name of the month in the top row. To do this, we need to combine the cells of the top row. Click and drag your mouse over each cell of the top row and right click on the selected area.

Right-click on the selected row

A drop-down menu will appear. Click on ‘Merge cells’.

Merge cells option

Enter the name of the month with the cells of the top row merged. Use the alignment and font style that suit your design preference.

Calendar with month name only

Then enter the days of the week in the second row. Again, format the text to match the style you have in mind.

Days of the week in calendar

Finally, enter the days of the month in each box.

Completed Calendar

You can repeat the above steps for any month of the year to complete the calendar.

If you want a nice-looking calendar but don’t have the time to make everything from scratch, you can always choose one of Word’s many templates.

Use a calendar template in Word

Word has a nice variety of calendars readily available. To choose one, open Microsoft Word and click the “New” tab in the left pane.

New tab

Then type “Calendar” in the search box for online templates.

Look for calendars in the word

Browse the library and select a calendar template by clicking on it.

Calendar Templates

A pop-up window will appear with a preview and description of the calendar. Click on ‘Create’.

Create button

Once selected, you can fine-tune the calendar with Word’s styling tools.


This is just one of the many things you can design with Microsoft Word. You can also create everything from flowcharts to brochures with Microsoft’s design toolset. If you need a simple design and don’t have the time to invest in advanced design software like Photoshop, it can probably be done in Word.




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