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How to practice your presentations with PowerPoint’s Presenter Coach



The Microsoft PowerPoint ribbon on a computer monitor.
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Microsoft PowerPoint now has a Presenter Coach that allows you to practice your presentations before going to the audience. This coach will give you a detailed report stating how well you have done and suggestions for areas for improvement. Here̵

7;s how to use it.

How the presenter coach helps you with your presentations

Think of the Presenter Coach in PowerPoint as a trusted friend who listens to you as you run your presentations. This coach assesses your entire presentation and makes a report of your performance.

For example, it will judge you on how fast you speak and how much you use filler words like ‘um’ and ‘ah’. It will also educate you about words you may want to avoid and encourage you not to just read the words on your slides aloud.

Basically, if you need a second opinion on your presentation style, this is a great way to get it.

RELATED: 8 tips to make the best PowerPoint presentations

What you need

To use the Presenter Coach in PowerPoint, you must have:

  • a Microsoft account or a Microsoft 365 work or school account
  • a working internet connection
  • a microphone (so PowerPoint can listen to what you’re saying)

The Presenter Coach also only works if you use the English language in PowerPoint. Other languages ​​are not yet supported from April 2021.

How to start the Presenter Coach in PowerPoint

PowerPoint’s Presenter Coach works for any presentation. You can use it with your commercial, educational and even family presentations.

Open your presentation with PowerPoint to use this feature.

In the PowerPoint window, click the “Slideshow” tab on the ribbon at the top of the window.

Note: If you don’t see the Slide Show tab, you are probably in Slide Master view. Close this view by selecting ‘Slide master’ at the top and then clicking ‘Close main view’.

Slide Show tab in PowerPoint

In the Slide Show tab, click “Practice with Coach” to open PowerPoint Presenter Coach.

Menu items for slide shows in PowerPoint

Your presentation will open in full screen. To activate the Presenter Coach, click on “Start rehearsing” in the lower right corner of your window. If desired, enable ‘Show real-time feedback’ if you want the coach to give you tips while you are still presenting.

Presenter Coach's box in PowerPoint

Now start your presentation as you normally would. If you’ve turned on the real-time feedback option, you’ll see some tips appear in the bottom right corner of your window.

Feedback from Presenter Coach in PowerPoint

Press “Esc” when you are done presenting to exit full screen mode. PowerPoint will now open your practice report.

Read your rehearsal report

It is important to read and analyze the Presenter Coach’s report carefully. This helps you to find areas for improvement and to see if you are doing well.

Note: The report disappears when you close the report window. Take a screenshot to save the report.

Rehearsal report view in PowerPoint

Here’s what each section in the report tells you about your presentation:

  • Resume: Summary shows how much time you spend practicing your presentation. It also shows the number of slides you have rehearsed.
  • Fillers: In the Fillers section, you’ll see the filler words (umm, ah) you used during your presentation. Using these filler words will make you sound less confident, and you should try to avoid them.
  • Sensitive phrases: Sensitive Phrases Highlights culturally sensitive phrases that you have used in your presentation that you may want to avoid. It considers the following areas to be sensitive: disability, age, gender, race, sexual orientation, mental health, geopolitical issues and blasphemy.
  • Tempo: The Tempo section tells you the tempo of your presentation. If you were too fast or too slow, find that information here.
  • Originality: Microsoft recommends that you avoid reading the text in your presentation slides, as this will make your presentation boring. Instead, you must use original content in your speech. The Originality section indicates whether you are only reading the text of your slides.

Now that you know where you need to improve, click the “Retry” button at the top of the report to re-present your presentation. When you’re done, PowerPoint creates another report of your new presentation performance.

RELATED: Add music to your PowerPoint presentation




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