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How to separate the first and last name in Excel

Excel can be used for so much more than formulas and data management. It is also an excellent way to manage your contacts. However, you may need to know how to separate first and last name in Excel.

If you import all your contacts from another source, you will likely get a first and last name in a single cell. There is nothing wrong with that, but by separating the two, you can organize them better. Here are some steps to get started.

Separate first and last names in Excel:

We start with our fake contact sheet. You will notice that each person's name, email address and company is displayed. None of these email addresses are real, in case you wanted to email Luke Skywalker.

1. The first thing we need to do is add an empty column that we will use for the surnames. To do this, select column B.

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2. Now right click and look for the option Insert . Select Insert to add the empty column.

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3. Select the top of the column with your names in it. In our example that means column A. Now make sure you have the tab Data open.

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] 4. Click the button Text to columns . This should open a wizard menu.

5. From the menu, select Separated . This identifies the individual names using tabs or spaces between them.

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6. On page two of the wizard, deselect the tab and select Space . At the bottom you should be able to see an example of where Excel will distribute your data.

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7. Go to page three of the wizard and select Finish to apply your changes.

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8. Finally, update the column headings to indicate that the first and last name are now separated.

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Now you know how to separate and surnames first in Excel. Your contact lists will never be the same and it should now be easier to search for contacts. You can also sort your list alphabetically if you want to be even more organized.

What else can I do in Excel?

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