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How to use the measurement conversion in Word, PowerPoint and Outlook



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Microsoft Word, PowerPoint and Outlook provide a hidden measurement converter so you don’t have to manually look up conversions. If you are working with a document, presentation or email that contains measurements, you will appreciate this time-saving feature.

Turn on the Measurement Converter

The steps to enable the Measurement Converter are the same for Microsoft Word and PowerPoint, with a slight difference for Outlook. So follow these steps for one or all.

Enable Measurement Converter in Word and PowerPoint

Open a document in Microsoft Word or a presentation in PowerPoint and click File> Options from the menu.

Select “Proofing”

; on the left and click “AutoCorrect Options” on the right.

Click Proofing and AutoCorrect Options

Select the “Actions” tab. Check the boxes for “Enable additional actions in the right-click menu” and then “Measurement conversion” in the list. You will notice other actions you can enable, so mark any additional actions you want to use.

Checkboxes for Enable Actions and Measurement Converter

Click “OK” and then “OK” again to save and exit the options menu.

Enable Measurement Converter in Outlook

Open Microsoft Outlook and click File> Options from your inbox or an email window.

Select “Mail” on the left and click “Editor Options” on the right.

Select Mail and click Editor Options

On the next screen, choose “Proofing” on the left and “AutoCorrect Options” on the right.

Select Check and click AutoCorrect Options

Select the “Actions” tab. From here, check the boxes for “Enable additional actions in the right-click menu” and then “Measure conversion” in the list. As with Word and PowerPoint, you can check the boxes for any other actions you want to use.

Checkboxes for Enable Actions and Measurement Converter

Click “OK” on this screen and the following screens to save and exit.

Now that you have enabled the Measurement Converter, it is time to put it to work.

Use the Measurement Converter in Microsoft Office

If you receive a document with measurements that you are not familiar with, such as those from abroad, this tool takes over the work from manual conversions. And if you create the document yourself, you can convert the measure for your recipient or audience.

Select the text with the measurement. You can do this easily by dragging your cursor through it.

Drag through a measure to select it

Right click and move your cursor down to “Additional Actions” in the menu. You will see the Measurement Converter in the pop-out window.

Select Additional Actions, Measurement Conversion

This allows you to view the conversion. So if you receive an email with a measurement in, say, meters, you can quickly see how much it equals feet.

In addition, you can click to select a conversion from the list and it will replace the measure in your document, presentation or email. This is useful if you are preparing an item for someone who is expecting a different unit of measure.

For more information about changing the unit of measure in Microsoft PowerPoint.




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