The Microsoft Outlook online app offers free and immediate translation of emails in many languages for Office 365 subscribers. Here you can read how to activate and use the function.
You can open the translation functionality of Outlook in two ways. If you have an enterprise Office 365 (O365) license (which is for companies and other organizations), this is a simple setting switch. If you have a personal O365 license (where you pay a subscription to Microsoft every month), this switch is not available, but there is a free Microsoft plug-in that you can easily install. We show you how you can access the translation functionality of Outlook in two ways.
Translation for Enterprise Office 365 users
For O365 business users, you can enable a setting to provide translation functionality. Click Settings> View all Outlook settings.
Open Email> Message Processing.
Scroll down to the "Translation" and then enable "Always translate".
Microsoft claims that this option only works when an email is displayed in the Conversation view, but we used the translation function in both the conversation view and the non-conversation view . It worked correctly both times.
Close the Settings panel and then open an e-mail written in a language that you want to translate. We are going to use an email written in Spanish. Full disclosure: we have used an online translation program to translate an English message into Spanish.
Click on the menu icon with three dots on the right side of the e-mail and then select "Translate" from the pop-up menu.
The e-mail is automatically translated for you. You can switch between the original message and the translated text at the top with the "Show original message" option.
translation for Personal Office 365 users
If you have a personal O365 subscription, the section E-mail> Message processing> Translation is available just like in the Enterprise -version. Unfortunately, the Translation section is empty, despite Microsoft's roadmap that claims that this functionality would be available in Q2 2019. Fortunately, a free – and we think better – Microsoft plug-in is available that you can use, which only takes a minute to complete to install .
We have a complete guide for installing Outlook add-ons, but the installation is simple.
Click on the menu icon with three dots at the top right in an e-mail.
Scroll down in the pop-up menu and click on "Get Add-ins".
The Add-in & Connectors panel is opened. Type "Translator" in the search box at the top right of the panel and then click on the "Translator for Outlook" option.
Click on the "Add" button to add-in.
Close the Add-in & Connectors panel. Find an e-mail that you want to translate, click the three-dot menu icon on the right side of the e-mail, and then select "Translator" from the pop-up menu.
A translation of the message is displayed in a panel to the right of the e-mail.
While the Enterprise O365 translation is a switch, the Translator Add-in offers a side-by-side translation so that you can see both the original language and the language in which you translated it. We prefer it and love Translator's option to select a different language to translate the email to, using the drop-down list.
When you install Translator, it is also – like all Outlook add-ins – automatically added to the Outlook client so that you can translate emails there as well.
You can install Translator whether you have an Enterprise license or a personal subscription. Given its advantages, it is our recommendation for Outlook translation.