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Insert Outlook contact information into Microsoft Word



A Microsoft Word logo

There are a number of ways to insert contact information into a Word document. Perhaps the easiest thing to do is simply add an Address Book button to the Quick Access Toolbar, so you can instantly add contacts in any Microsoft Office application at the touch of a button.

Add an address book button to the Quick Access Toolbar

To add the button, click the arrow icon in the Quick Access Toolbar. This icon opens a drop-down menu that allows you to customize the Quick Access Toolbar.

customize the Excel quick access toolbar

Choose “More Commands” from the list of available options.

more assignments

Click on “Quick Access Toolbar” in the sidebar on the left, then choose “Commands Not in the Ribbon” from the “Choose Commands From” drop-down menu.

commands not in ribbon

Choose “Address Book” and then click the “Add” button to add it to the Quick Access Toolbar.

Add address

Click “OK” to add the Address Book button.

ok button

Insert contacts from your address book into a Word document

To insert a contact, place the cursor where you want to add the contact information. Then, in the Quick Access Toolbar, click on the “Address Book” icon you added.

address book icon

Contact names should appear. In our test case, we only have one contact person, ‘Test Contact’. Click on the contact you want to add and then click the “OK” button.

add contact press ok

When you are done, any information you have for the contact should appear in the document. However, this depends almost entirely on how thoroughly you establish the contact. For some it will be a name and an email address. Others are given an address, telephone number and the like. It all depends on what you add when you create (or edit later) a new contact.





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