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Home / Tips and Tricks / Let Siri open specific Apple Pages documents on your iPhone so you don't have to look them up yourself «iOS & iPhone :: Gadgethacks

Let Siri open specific Apple Pages documents on your iPhone so you don't have to look them up yourself «iOS & iPhone :: Gadgethacks



Let's say you have to submit an important report, but that you have it at the last minute want to check if changes. Times are running out and you can't find this Pages document anywhere. Wouldn't it be great if you could just ask your iPhone to open the report for you so that you can stop wasting time searching and finishing the paper? Well, luckily Siri can help you with that.

Although it would be great if the Siri functionality worked for Pages, the reality is that we are not there yet. Siri is not ready to open willy nilly documents for you. Instead, you must "program" the iOS Assistant to do this. In fact, you teach Siri how to open your documents for you, while at the same time learning how to use shortcuts.

Step 1
: Make sure you have both apps

It does not matter if you iOS 12 or iOS 13, this guide requires that the Pages and Shortcuts apps are installed on your iPhone. If you miss one or both of these apps, don't worry – both are available for free in the App Store.

The first thing you want to do is make sure that you have previously opened the relevant document on your iPhone. The shortcut below requires earlier interaction with the .pages file, so if you have not already done so, you must open it a few times before continuing.

Step 2: Create your shortcut

Now there are two main ways to create the shortcut. If you want the fastest possible method, we recommend Option 1. If you don't mind working in the Shortcuts app, give Option 2 a try.

Option 1: Use Siri Suggested Shortcuts

The reason you need to first communicate with the document is that this shortcut was really created based on a Siri suggestion. Siri watches how you use your iPhone and offers useful actions and shortcuts to complete these tasks faster. Opening specific documents is by chance one of those suggestions.

Siri suggested shortcuts in iOS 12

Siri suggested shortcuts appear in different places between iOS 12 and iOS 13. On iOS 12 you will find these options in Settings -> Siri and search, under Suggested shortcuts . If you see "Open [Document Name]" as one of the immediate options listed, tap it. Otherwise, tap "All shortcuts" and search for "Pages & # 39; s" or "Open [Document Name]" and then tap the document.

Once you do this, you can record or enter a sentence to tell Siri to activate it, depending on whether you have enabled " Type to Siri" or not. If Siri didn't hear you well, you could tap "Re-Record Phrase" to do exactly that. If you are satisfied with your sentence, tap "Done" to save the shortcut.

Siri suggested shortcuts in iOS 13

For devices with iOS 13, you can find Siri suggestions in the Shortcuts app by tapping "Gallery" at the bottom of the screen. The suggestions are under Shortcuts of your apps . You can swipe through the options here to see if your shortcut appears before "[Document Name]" and if you don't see it right away, tap "View All" for a full list.

Whether you see your shortcut immediately or from "View All", tap it. You can see from my experience below that iOS 13 did not contain an "Open Weekly Report" for the shortcut like iOS 12 did. Instead, only "Weekly Report" is displayed instead. You may see the word "Open" at the front if Apple updates it to also show the action keyword.

As soon as you tap the shortcut, the standard command "Open [Document Name]" appears under when I say . If you prefer to say something else to activate the action, you can add your own sentence here. Once done, tap "Add to Siri" and your shortcut will be saved.

Option 2: Build your own shortcut

The first option gives you a quick and easy way to add your "Open Document" shortcut to Siri. That said, if you are looking for a little more adjustment, try rebuilding it completely. First open the Shortcuts app and then tap the "+" at the top right of the "My Shortcuts" tab. Then select the search bar below. On iOS 13, you can also tap the "(+) Add Action" button.

Search for your document via the search bar or by browsing through the available options. You should see the shortcut appear on the left with a Pages logo. Tap the action to add it to the shortcut editor. If you want to add other actions or commands to the editor, you can, but for our purposes we leave it at that.

If iOS 13 is running

Apple simplified things a bit for iOS 13. First tap the ellipse ((•) •) button at the top right to open the Details . By default, the name of your shortcut is the sentence that you speak, but you can type a custom sentence in the "Shortcut name" field. If you want to record the sentence with your voice, tap the microphone button, but know there is no difference. When you are done here, tap "Done".

Step 3: use your new shortcut

Whether you use iOS 12 or iOS 13 and whether you use Siri suggested shortcuts or make your own, the end result will be the same. As long as you follow the steps above, Siri should activate your chosen sentence to open your specified Pages document.

having said that, we must note that we have encountered functionality problems with the shortcut. Sometimes a lot of interactions with a document are needed before it appears as a suggested shortcut. The shortcut sometimes does not work more frustratingly. If it doesn't work, just try creating a new one.

This article was created during Gadget Hacks special reports about the use of your smartphone to increase productivity. View the entire Productivity series.

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Cover image, screenshots and GIF of Jake Peterson / Gadget Hacks [19659047]
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