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Home / HowToTechnology / Move your head around the cloud: 24 tricks for DropBox, iCloud and more | Technology

Move your head around the cloud: 24 tricks for DropBox, iCloud and more | Technology


1. Secure the cloud

Two-step verification is one of the most effective ways to protect your data. When activated, you must enter both your password and a randomly generated code from Apple when you change your Apple ID or make purchases from a new device. Log in to your Apple ID in your web browser, click on Password and security and follow the instructions on the screen.

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Tip 2: Protect photos in iCloud

2. Keep your nudes hidden

If you do not feel secure enough with your private photos on iCloud, even after enabling two-step verification, you can ensure that your photo stream is never uploaded to the servers as follows from Apple in the first place. On iOS 8 go to Settings> iCloud> Photo & # 39; s and disable "My photo stream" and "Share photo".

3. Backing up

Thanks to the cloud it is possible to automatically back up your photos, accounts, documents and settings when your iPhone or iPad is connected, locked and connected to wifi. On iOS 8 go to Settings> iCloud> Backup and enable iCloud Backup. You can even delete some of your local files, such as images, to save space on your device.

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Tip 4: disable iCloud backup for specific apps

4. Save space

Save space by disabling backup storage for applications that you rarely use or that do not require cloud backup. For example, it's important to back up your contact list, but do you really need to back up your whatsapp chat logs? On iOS 8 go to Settings> iCloud> Storage> Manage Storage> Your iPhone> and select which apps you want to back up.

5. Google contacts to iCloud

Easily migrate your Google contacts to iCloud by logging in to your Gmail account, clicking on the red Gmail text just above the red compose button on the left side of the screen and contacts to select. Now click on the "More" button in the top toolbar and select "Export". A new window appears, select the contacts that you want to save and export as a vCard format. Log in to your iCloud account on your computer and drag the exported vCard to your Contacts folder. To see these contacts on your iOS device, go to Settings> iCloud and ensure that "Contacts" is enabled.

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Tip 6: log out of iCloud

6. Go off-grid

Hate iCloud and everything it stands for? It's OK, you don't have to use it. On iOS 8 go to Settings> iCloud and select Log Off. You can still back up all your data except that you have to do it the old-fashioned manual way by actually connecting your Apple device to your computer and backing up via iTunes.

Google Drive

7. Save each file

You do not only need to save specific Google files to Drive. When you download the desktop app, a folder is created in which you can drag and drop any file. Do you want to transfer a lot of Word files, mp3 & # 39; s or even a video from one computer to another, but don't have a dongle at hand? No problem, just use Google Drive.

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Tip 8: Share documents in Google Drive

8. Share your documents

With Google Drive you can make your document public, private or available for a select number. Click the blue Share button in the upper right corner of your document and type the names of the people you want to share it with under & # 39; Share with others & # 39 ;. To create a public link, click on the small chain link icon in the top right corner.

9. Defend your drive

Google has its own two-step verification – it was actually one of the first users of the system – and it's a piece of cake to use. While you are signed in to your Google account, click your name in the upper right corner and then Account> Security and click the "Password" option to enable two-step verification before following the on-screen instructions.

  google drive attachments screengrab [19659030] Tip 10: Attach files from Google Drive
<p>  10. <strong> Huge email attachments </strong></p>
<p>  You can use the power of the cloud to bypass the 25 MB limit that Google imposes on all Gmail accounts. After you have created both a Gmail and a Google Drive account (both are free), click the & # 39; Insert Files with Drive & # 39; at the bottom of the screen for compiling Gmail. Congratulations, you can now add up to 10 GB of data. </p><div><script async src=

11. Know Your Shortcuts

You may not know it, but Google Drive comes with a whole list of incredibly useful shortcuts to speed up and streamline your experience with the software. Simply type "Ctrl + /" if you are using a PC or "Cmd + /" if you are using a Mac in any part of Google Drive and a black screen appears with all the useful commands that are available.

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Tip 12: add apps to Google Drive

12. Apps and add-ons

If you do not use apps and add-ons, you will not get the most out of Google's cloud service. Add-ons can be found in the top bar of every disk document you edit and apps can be found in the Chrome web store. These extra extras add extra functionality to Google Drive, including useful must-haves such as number changes or PicMonkey, a free photo editor.


13. View offline

Sometimes you cannot always stay connected to the cloud, which means that you do not have access to your documents. If you make your files favorite in Dropbox while using a mobile device, they will not only be added to a special folder & # 39; Favorites & # 39; – sort of like a folder with bookmarks – but they are also stored locally, so you can open them even when you can't connect to the cloud.

14. Secure your box

Dropbox has its own two-step verification system that keeps potential hackers at bay. To enable it, go to the Dropbox website, log in, click your name in the upper right corner and select & # 39; Settings & # 39 ;. Then navigate to "Security" and enable the option that says "Two-step verification". Although it can be annoying at first, this is the best way to keep your account considerably more secure.

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Tip 15: save space in Dropbox with Selective Sync

15. Save space

With the selective synchronization function of Dropbox you can save space by only synchronizing a list of specific files with the machine you are working on. Click on the Dropbox icon on the menu bar in the desktop version of the software, click on the gear icon and navigate to Preferences> Account> Selective synchronization> Change settings. Now select the folders that you want to synchronize.

16. Share with everyone

With Dropbox you can share files with non-Dropbox users. To do this, log in to the Dropbox website and move your mouse over the desired file or folder before you click on the chain link icon on the right-hand side of the screen. If you upgrade to Dropbox Pro, you can add expiration dates and password protection for specific links.

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tip 17: Add more space to a Dropbox account

17. Get more space

Win 17.5 GB extra storage without paying a cent! Just go to dropbox.com/getspace and take advantage of the options available. For every friend you refer, for example, you get an extra 500 MB with a 16 GB cap. If you connect your Twitter and Facebook accounts, you also get a nice 125 MB of space each.

18. Self-destructing files

Specifically advertised to work with Dropbox, Digify is a handy little tool that will make your files self-destruct after a certain period or shortly after they are opened, à la Mission Impossible. Download the app on your phone, log in with your Gmail account, select Dropbox on the home screen, select the file you want to send, and then select the life of the file after it is opened before finally sending it to the desired recipient.

19. Find my Dropbox

If you have Dropbox installed on your laptop and that laptop is stolen or lost, chances are that you can use Dropbox to find the device. If Dropbox is set to turn on when your system starts, it registers the IP address and the country where your device is open. To do this, go to Dropbox.com, log in, click on your name in the top right corner, select Settings> Security and look under "Sessions".


  onedrive cover image

Tip 20: Create cover images for OneDrive folders

20. Adding Cover Images

If you have images in a folder on OneDrive, the thumbnail of that folder will browse through the images in it. When you browse through your documents, this feature can become confusing and annoying. If you want to assign a specific image to a folder for easy finding, simply open one of the folders, find the desired image, click on it and select "Add as Cover" from the menu.

21. Perform the two-step

Like iCloud, Google Drive and Dropbox, OneDrive has its own two-step verification option. Log in to your Microsoft account and click on "Edit security information" under Password and security information. Now click on "Set two-step verification" and follow the instructions on the screen. Yes, we will continue to talk about it, but it is probably one of the most overlooked security features that everyone should have enabled.

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Tip 22: Recover lost files in OneDrive

22. Recover Deleted Files

Unlike some other cloud services, content that you delete with OneDrive is placed in a trash can, where it remains until you empty it, just like on a PC or Mac. So if you accidentally delete a file, you can restore it by opening the trash can in the bottom left corner of the OneDrive web interface and selecting> Recover with the right mouse button.

23. Create a survey

If you are looking for a quick and easy way to create a shareable online survey, OneDrive has you covered. Log in to your account in your web browser and click on the Create button in the top left corner. You see a whole range of options, but the one you want is called "Excel survey", click on it and follow the simple instructions on the screen.

  icloud camera backup

Tip 24: Camera backup on iCloud

24. Automatically uploading photos to

Automatically saving photos to OneDrive with your mobile device couldn't be easier. When you install the app for the first time, you will be asked if you want to automatically save your photos to OneDrive. However, if you have not received the message, tap the Settings button in the lower right corner of the app and press the Camera Backup button.

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