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Home / Tips and Tricks / Print reminder lists from your iPhone or save as PDF files «iOS & iPhone :: Gadget Hacks

Print reminder lists from your iPhone or save as PDF files «iOS & iPhone :: Gadget Hacks



Modern life is almost entirely digital … almost. While you can get by on your iPhone in many cases, sometimes a situation requires a paper version. In the past, there really wasn’t an easy way to get a list of reminders from your iPhone on paper, but iOS 14.5 changes that.

In the iOS 14.5 update, you can print your reminder lists directly from your iPhone. It is integrated directly into the app, so you no longer need to take a screenshot of the list and print it from Photos. It uses AirPrint, the same technology that other parts of iOS use for printing. That means your printer must be AirPrint compatible for this to work. If not, your printer will not be listed as an option, but you can still create a PDF version of your reminders list.

This is a particularly interesting addition to Reminders during these pandemic times. For example, instead of having your grocery list on your iPhone, you can make a paper copy. That way, you don̵

7;t have to keep touching your iPhone and get more germs on it, and you don’t have to keep taking off your face cover to use Face ID or typing in your passcode every time your iPhone goes to sleep while you shop. (iOS 14.5 also makes it easier to unlock your iPhone with Face ID while masked, as long as you own an Apple Watch.)

Print lists directly from reminders

To start, open the list of reminders you want to print (smart lists don’t work), then tap the ellipse (•••) in the top right corner. Now tap on “Print”. If this is your first time printing from your iPhone, you will need to tap next to “Select Printer” Printerand then choose your printer from the options once iOS finds it on your network (your iPhone and printer must be on the same Wi-Fi network).

Once back on the Printer options page, you can choose how many copies of the list you want with the plus (+) and minus (-) buttons. Depending on your printer, other options may be available for you to select. For example, I can do duplex printing, but you may see things like black and white printing.

If the list of reminders is longer than one sheet of paper (which can happen if you have a lot of images, notes, URLs, and other information for each reminder, all of which appear on a printout) you will see a ‘Range’ option where You can choose to print one or a few pages instead of all (you can also tap the balloon on each page preview to select or deselect it for printing).

When you’re happy with your settings, tap “Print” at the top right.

Save reminder lists as PDFs

Just as you can when printing from a Mac, you can save an item in the print queue as a PDF, but it’s not very clear.

To do this, long press the preview of your reminders list, then tap the enlarged preview to expand it completely. Alternatively, instead of long pressing, you can pinch the preview of your list and it will take you straight to the fully expanded view.

Then tap the Share icon in the top right. From here, iOS has assigned the list as a PDF text document, so wherever you choose to save or send it, it will show up as a PDF ready to open. For example, you can choose “Save to Files” to add a copy to one of your folders on iCloud. You can then print the list later if necessary.

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Cover image, screenshot and GIFs by Jake Peterson / Gadget Hacks

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