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Home / Tips and Tricks / Protect your pages with a password so that only you & authorized employees can access it «iOS & iPhone :: Gadgethacks

Protect your pages with a password so that only you & authorized employees can access it «iOS & iPhone :: Gadgethacks

Your letter is exactly that – yours ̵

1; so the work you do in Apple Pages must stay private until you choose to share it. Apple seems to share this feeling. As another symbol of its commitment to user privacy and security, the company has a feature in its word processing app for iOS that allows you to lock documents behind a password, as well as with Face ID or Touch ID.

While biometric data helps make access to locked Word documents a breeze, iOS requires that you enter your chosen password if they fail. That means that you need to remember your password, since you can continue for months without entering it. Worse, there is no way to recover the document without that password unless collaboration is enabled for the file. Then the other users may be able to give you the password. It is something to keep in mind before you dive into the steps below.

Locking your page document

Locking a document with a password is fairly simple, and it encrypts the file with 128-bit AES encryption. Please note that adding a password only affects the current document and subsequent versions, not older versions.

First open the file in question and then tap the ellipse at the top right (•••). Then tap "Set Password" and enter the options on the next page. You can also set a password when sharing a collaboration document via a link that everyone can access (but first stop sharing to prevent collaborators from opening an older version, and then share the file again).

You must enter a password and verify that password. Passwords can consist of numbers, upper and lower case letters, and other characters on the keyboard. If you really want your document to be safe, choose a strong password or use a password manager such as LastPass to generate one for you to ward off potential hackers. Hopefully, one day, Apple will include its iCloud keychain in iWork, making it easier for you to generate strong passwords automatically.

You can also give a hint for yourself if you want, but we recommend that you save the password in a password manager such as LastPass, 1Password, Dashlane or Keeper, especially if you protect many Pages documents, because each has its own get your password. If you want to use Face ID or Touch ID to unlock your .pages file, make sure that the "Face ID" or "Touch ID" switch is orange.

Once all fields have been completed, tap "Done" to return to edit the document. Your passwords must match before you can proceed.

Opening a document with locked pages & # 39; s

Back in the document browser (or the Files app) you see that the thumbnail of your file is now locked. Tap to open it. If you have enabled Face ID or Touch ID, you must allow Pages to use Face ID or Touch ID before authentication can begin. If you've done that before, you don't have to do it again.

Once you have given your permission, you can use Face ID or Touch ID to quickly unlock the document. After iOS has approved the authentication, your .pages document will be opened immediately. If Face ID or Touch ID fails more than a few times, you must enter your password for Pages. I hope you remember!

Opening locked documents from other iOS devices

Protecting a file affects that document on all of your connected iOS and macOS devices, as well as on all possible devices of employees. If you try to open a password-protected document on your iPad or Mac after you lock it on your iPhone, you must enter the password before you can open it. If you've locked it via Face ID or Touch ID, and another iOS device supports both authentication methods (some Macs support Touch ID), you can enable it when entering the password.

Change or remove the password [19659006] If you want to delete or change the password, go back to the document settings document and tap & # 39; Change password & # 39 ;. Here you can disable the password altogether, or you can type the current password and a new password to change it. Both changes only affect the current document and subsequent versions, not an older file.

Please note that if you change a password for a shared document, it only applies to the current session and subsequent storage. So if collaborators are synchronized, they can no longer open them unless you give them the new password. But if they view (or restore) an older file, they may see the unprotected version. To tackle the problem, stops sharing the document; add, change or remove the password; then share it again.

This article was produced during Gadget Hacks special news about the use of your smartphone to increase productivity. View the entire Productivity series.

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Cover image and screenshots by Jake Peterson / Gadget Hacks

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