You usually only reply to emails, unless it is related to your work. You may want input from colleagues & # 39; s or higher-ups, and while forwarding, Spark works an easier way to discuss important emails with others. With Spark for Teams you can easily share an email with your team and discuss it privately.
With this shared thread feature, you can ask your team for help answering an email, quickly retrieve all necessary documents, delegate the email to another team member, and share and discuss other important information. As long as you are part of a team, you can easily share any email you want with others in your group.
Option # 1
: Share the email
To share an email with team members, open an email and tap the user icon at the top right. Then tap "Share Conversation" and select the team or specific members with whom you want to share the email. You can also invite others to the team so that they too can send a private message in the e-mail. When you have finished adding people, click on "Share".
Now you can have a private conversation with your team members at the bottom of the email, which only they can see – not the sender (s) of the email. Simply type your message in the Chat with teammates … box and click & # 39; Send & # 39 ;. You can see when others are reading your message, and you can also share photos and other important files from your library and other sources (Dropbox, Google Drive, etc.).
Pressing the icon at the top right of the email button, which shows the members with whom you share the thread, you can switch on two more settings. First you can enable "Share new e-mails" to automatically share all future e-mails in the thread with all members with whom the original e-mail has already been shared. Secondly, you can remove existing team members from the email thread by tapping the X icon to the right of a member's email.
Option # 2: Delegate the email
Apart from sharing an email with your team members, you can also have someone else take your place and answer the email instead of you. To do this, go to an email, tap the user icon in the upper right corner and press & # 39; Delegate & # 39 ;. Choose the team member to whom you want to delegate the email, add a short description if needed, select an expiration date, and choose whether to silence the conversation (meaning that you will no longer receive notifications from this email thread).  Press "Delegate" when you are ready. Just like sharing an email, a message thread appears at the bottom of the email, where you can chat with the person to whom you have delegated the email. You can also share photos and other documents, just like with the first option in this manual.
Tap the icon at the top right to show the member to whom you have delegated the email to view more information. Here you can change to whom the e-mail is delegated, change the expiration date and undo notifications. When the e-mail has been processed, tap "Mark as ready" to complete.
You can only delegate 10 emails with the free version, so if you need more, you have to upgrade to premium, which costs $ 7.99 per user per month or $ 6.39 per user per month with a one-year commitment.
This article was produced during Gadget Hacks special news about the use of your smartphone to increase productivity. View the entire Productivity series.