Whether it’s because you need to work offline or simply prefer to work from your file system, syncing files from Microsoft Teams to your hard drive is quick and easy. Here’s how to do it.
OneDrive must be installed to sync your Microsoft Teams files. If you’re already signed in to Teams with a Microsoft account, even with a free account, you can already access OneDrive even if you̵
In the background, OneDrive is a SharePoint site and Microsoft Teams stores all your files on dedicated SharePoint sites. To sync Teams files to your device, you need a client on your device to handle communication with the SharePoint site behind your team.
To sync your Microsoft Teams files, go to the “Files” tab in any channel in your team and click “Sync”.
Teams will try to connect to the OneDrive client on your device.
If you have not yet installed the OneDrive client, click the “Download the latest version of OneDrive” link and follow the instructions to install it on your computer.
Once the OneDrive client is installed (or if it was already), Teams will ask you to sign in to your Microsoft account.
If you have two-factor authentication set up on your Office 365 account (which we strongly recommend), you will need to approve the login with your authenticator app or SMS code.
By default, your files will be synced in
Users[username][organization name][Team - Channel]Click on ‘Change location’ if you want to change where they are stored and select ‘Next’.
There are three pages of sharing information and where your files are, so click “Next” to cycle through them. On the ‘Download the mobile app’ page, select ‘Later’.
Now click on ‘Open my OneDrive folder’.
The file explorer window opens. You can find your synced Microsoft Teams files in a folder with the team name and channel.
Any changes you make on your device are automatically synced to Teams and vice versa. In addition, any changes someone else makes to the files in Teams are automatically synced to your device. If you are working offline, the sync will take place when you go back online.
The sync process syncs one channel at a time, so if you want to sync files from another channel, you’ll have to go through this process again.
Deleting synced documents from OneDrive also removes them from Teams. To avoid this – or if you no longer need to work on the files – you should stop syncing the folder. To do this, open the OneDrive app, select ‘Help & Settings’, then choose ‘Settings’.
Under the ‘Account’ tab, find the channel you are syncing, click ‘Stop sync’ and select ‘OK’.
Click “Stop Synchronization” in the confirmation window that appears.
Changes you make to the files are no longer synced to Microsoft Teams, and changes to the files in the client are no longer synced to the files on your computer. This means that you can delete the files from the file explorer on your computer and they will not be deleted from Teams.