With a digital scanning app on your phone, you can easily get a copy of a receipt, drawing or important file instantly, and with these handy apps have you ever forgotten a bulky copier again.
Things to Look For in Document Scanning Apps
There are plenty of mobile scanner apps that claim to be excellent, but really only a few are worth it. Even less come with the added tools that make them really powerful. Here are the most useful features to look for in these apps:
- High Quality Scans: If a scanner app can't produce a great image, what's the point? Mobile scanning apps should be able to capture high-resolution images on most tablets and smartphones. And whatever you scan (be it a book, whiteboard, receipt, or drawing), you can expect a crisp and clear digital version of it. The best scanning apps should also offer light image editing tools to remove unwanted shadows and highlights, and even offer to "straighten" an image if taken at an angle. Bonus points if an app automatically optimizes your file.
- Text Recognition Support: A doodle scan is one thing, but if you are trying to digitize an important text document or form, the scanning app you are using must have support for optical character recognition (OCR) technology. accurately identify each piece of text, ensure that it appears correctly in the scanned file, and even convert it into an editable searchable document.
- Editing Options: Sometimes, you may need to highlight a document after it has been scanned. Whether you need to edit text, mark an important passage, mark where a recipient should sign or draw on a document before saving or sending it, with these apps you should at least highlight lightly scanned PDF documents. Otherwise, you will need a separate program to edit or annotate PDFs.
- Abundant Export Choices: something you have scanned with friends or colleagues should be easy with a good scanning app. It should offer you several ways to share a file, sync it with a cloud service, or send it to a printer or fax.
- Easy to Use: A scanning app is designed to help you, not a hindrance. As such, it should have an intuitive layout with clearly labeled options. It should be a breeze to find editing and export options and also start scanning.
Best Mobile Scan App General: Adobe Scan
Adobe Scan (Free) is the best scanning app not only because it's free, but also because it makes scanning, editing and sharing files easy. The app isn't picky about what sizes you're trying to scan – it has no problem with magazines, forms, business cards, whiteboards, handwritten notes, or anything else you throw at them. It scans documents to PDF files and offers multiple capture modes to ensure that everything you scan looks neat and professional.
Adobe Scan uses Adobe Sensei AI technology to identify and sharpen handwritten text and remove unsightly blemishes, shadows and other elements. You can also open scanned PDFs in Adobe Reader to annotate or collaborate with a team. The app also makes it easy to convert a scanned document into a document that you can fill out and sign.
Best Premium Scan App: Scanbot ScanPro
Scanbot ScanPro ($ 9.99) is a great mobile document scanning app for those who like it don't mind dropping a few bucks for it. The app produces high-quality scans of everything from sketchbooks to whiteboards, with over 200 dpi and the ability to crop, rotate, apply filters and optimize the look of your scans. With OCR support, you can find and edit text, and you can edit and annotate files in a variety of ways, from editing and correcting text to highlighting passages and adding notes or doodles.
Exporting files from the app is also a breeze with ScanPro. Send scanned documents to any popular cloud service, share it online as a PDF or send it as a fax. It's worth noting that there is a free version of the app, but it limits you to scanning and saving documents. The Lite version ($ 4.99) offers OCR support and automatic uploads, but to access everything the app offers, the Pro version is the way to go. In addition to all the features listed here, the Pro version gives you more filters, smart naming and themes.
Best for Cloud Storage: Microsoft Office Lens, Dropbox or Google Drive
Unless you only store scanned files on your hard drive, choosing an app based on cloud storage is a great idea because it allows you to Can access your files from any computer You probably already have one of these apps on your phone How easy is that
Microsoft Office Lens
If you are a big Microsoft Office Suite user, ignore Microsoft Office Lens then not (free) The app works on everything from whiteboards to handwritten notes, and makes it easy to crop a scanned file, trim and improve it so that it looks legible and professional. It uses OCR to identify printed and handwritten text and to make it searchable, which is useful if you are scanning many text-rich documents. Lens can also convert scanned images to PDF, Word and PowerPoint files, and you can save files in OneNote or OneDrive.
Dropbox Doc Scanner
Since Dropbox (free) is primarily a cloud storage app, Dropbox (free) makes a great medium for scanning documents. As such, you can easily scan different surfaces to capture your notes, doodles and ideas, then upload and organize them in your Dropbox account. The scanner app also allows you to adjust the contrast of an image, apply filters, crop and rotate, reorder scanned pages, and choose between save as PDF or PNG. For Dropbox Professional and business users, you can even search for text within a scan with OCR technology.
Google Drive (Free) is not only a powerful suite of office productivity software, it can also scan documents for Android users (sorry iOS users). Scanning in Google Drive is as easy as tapping "Add New" and then "Scanning". It supports OCR, so it can convert any text you scan into an editable document, which you can then edit and save in the app.