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Tips and Tricks for Microsoft Teams



Microsoft Teams works much better when users are aware of all the useful things it can do. Part of Office 365, this collaboration app has many data sharing and organization options just below the surface, all useful for teams from any company or group. These are our favorite tricks and why you should try them.

Rearranging teams in the order you prefer

Many people use Teams by following and favoring the teams they need to join or be part of ̵

1; it's an easy way to get all add projects you want to keep an eye on. However, this can quickly get a bit overwhelming, putting together a list of different teams and associated channels that you have to constantly search through to get the information you want.

One of the ways to deal with this is to simply move your teams, something a surprising number of users don't know you can do. Choose a team, long-click and drag it to the top of your Teams list on the left side of the window. The entire list will go gray soon, which means that wherever you drag and drop that team, the new location will be on the list. Use this to move all your important teams to the top in the logical order.

Use the filter system

Select the Activity tab on Teams and you will see all recent activities in your channels. It's a common first step for users opening Teams in the morning. Unfortunately, if you're on many channels, the notifications in Activity can turn into a long, somewhat tousled list.

Change this using the filter system. Go to Activity and click on the small Filter icon in the top right corner of the list. It allows you to filter the latest activities by different criteria depending on what is important to you. Most users will find the filter Mentions the most useful because they can see every post where they are first mentioned.

Sending messages using wide tags

Administrators can assign specific tags to different team members about their role. If your organization does this, it can be a tremendously useful way to only send direct messages to the people they need to see. For example, a store manager can send an important comment to all other managers by using the @ manager tag in their message – and ditto for any other type of role in the company.

Switch important messages back to unread

Have you just read an important message that you really need to come back in a few hours to investigate? Make sure it remains a priority by reverting it to unread. Hover over the top of the message to open options for it. Select Ellipses > Mark as Unread .

Pin your favorite apps

Do you use a lot of apps to get your work done while communicating in Teams? Pin those apps to the side of your Teams window for easy access whenever you want. Go to the section Apps find the desired app, right click and choose Pin . You can also determine the order of pinned apps in the App Settings Policy section of the dashboard.

Add and Remove Team Members

What happens when a team undergoes a big change when they move to a new one? project or do people leave unexpectedly? You may need to move team members or add new ones.

Hover over your team's name in the bar Teams on the left and click the Ellipses to enter the menu. Select Manage Teams and this will open a new window with all team members. You can remove any member by selecting the X on the right, or use the tool Add Membe r to quickly add new people.

If you find yourself doing this a lot, consider assigning a guest status to certain members for a team, which provides more limited rights designed for those who will only be with the team or organization temporarily. Anyone with an Office 365 email account can be a guest.

Switch to RTF for important messages

What if you have a very important message for the team, a message that probably needs to be pinned or at least flagged to make it stand out? Use RTF text to format this message exactly how you want it. In the message box, look at the icons at the bottom: On the left there should be a letter An icon with a pen . Select this to enable rich text formatting. It lets you change font color and size, make it bold or italic, create bulleted and numbered lists, and more.

Integrating Microsoft Planner

Teams can integrate data from a variety of things, from SharePoint to Giphy. One of the most useful integrations for the average team is Microsoft Planner. If your organization uses Planner to schedule tasks and provide details for the main steps of a project, Right-click to add it to Teams just as you would pin any app. Then select the plus sign in Teams Planner to create a new task.

Most Microsoft apps have this type of integration with Teams, but access to Planner is especially useful when creating – well, plans.

Forwarding emails to a chat thread

Did you know that you can forward an entire email to a Teams conversation when needed? Each channel has its own email address. Find it by going to the Ellipses at the channel name, selecting it and choosing Get Email Address . Copy the created email address and use that address in Outlook or other email client to forward important emails, send links to documents, and so on. It is very useful when distributing messages or information.

Choose some great shortcuts

At the top of the search bar on Teams you can type the command "/ keys" and see all the available shortcuts Teams can use. Browse around and try to choose some of your favorites! For example:

  • C will take you directly to the compose window.
  • Command + O helps you attach a file to a message.
  • R immediately goes to Reply to thread.
  • Command + Comma opens Settings.

Add Important Bookmarks

The options you get when hovering over a message include a ribbon-shaped bookmark icon. Select this and that specific message or chat will be bookmarked for future use. You can view all of your bookmarked posts at any time by going to the Teams search bar and & # 39; / saved & # 39; typing to get the full list.

Enter Do Not Disturb Mode

There are many useful commands in Teams, but one that anyone can use from time to time is do not disturb the command. Just type "/ dnd" in the Teams search bar and all warnings, pop-ups and notifications stop. When you're ready to jump back into the Teams pool, type the command "/ available" to get alerts again.

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