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View and recover old versions of PowerPoint files



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Microsoft PowerPoint allows you to view and switch between older versions of your presentations. If you accidentally deleted something important and it was overwritten in PowerPoint, here’s how to recover it.

Requirements

Make sure you have a Microsoft 365 subscription before you get started. The ability to view and restore previous versions of PowerPoint presentations is only accessible through a Microsoft 365 subscription.

Fortunately, this subscription also gives you access to all other Office apps, along with 1

TB of OneDrive storage. You can put the cloud storage to good use by automatically saving your presentations to OneDrive.

Also, enabling automatic saving in PowerPoint is required to access version history. To do this, you need to create a new PowerPoint presentation and then turn on the “AutoSave” switch in the document’s title bar. When PowerPoint shows you a confirmation popup, select “OneDrive.”

View older versions of your PowerPoint presentations

Now that you’ve got the basics figured out, open PowerPoint and load up a PowerPoint presentation. There are two ways to check version history here, and we’ll show you both.

First click on “File” in the menu bar.

Click on File

Click “Info” in the left pane.

Click on Info

Right click on “Version History”.

Click Version History

You can also click the file name at the top of the document you opened and select “Version History” from the pop-up menu.

Click Version History

Whichever method you choose, a new panel labeled “Version History” will open on the right side of your presentation in PowerPoint.

Microsoft PowerPoint sorts older versions of the document by date and time here. To load an earlier version of the presentation, click the “Open Version” button below the version you need to go back to.

Click on Open version

This will open a read-only file containing an older version of your PowerPoint presentation. Right below the ribbon menu, you’ll see a button labeled “Restore.” Click it to go back to the previous version.

Click Restore

Keep in mind that this will overwrite your PowerPoint presentation. You can always repeat the same steps to visit the modified version of your document in case you want to copy additional changes to the older version.

If you regularly use Microsoft 365 apps, you may also be interested in learning how to restore previous versions of Excel workbooks or Word documents.

RELATED: View and restore previous versions of a Word document




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