Microsoft Teams is great for collaborating on documents, but finding files again can be tricky. Fortunately, Teams stores your files in a logical structure on a dedicated SharePoint site. Here’s how to access that site and find your files.
When you create a team in Microsoft Teams, it comes with a default “Global”
In this channel there are three default tabs: posts, files and wiki.
Any files you share in the “Messages” tabs are uploaded to Microsoft Teams and are available in the “Files” tab.
This structure is the default for any channel you create, such as this “Policy” channel we added.
In addition to viewing files you’ve shared in the ‘Messages’ tab, you can also add new files, upload existing files, or drag and drop files into the ‘Files’ tab.
Behind the scenes, all these files are stored on a dedicated SharePoint site for the team. Each time you create a new team, a new SharePoint site is created for the files.
To access this site, open the “Files” tab and click “Open in SharePoint”. Depending on your screen size, you may have to click on the three-dot menu icon to access the option.
This will open the SharePoint site associated with the team. (You may need to sign in to SharePoint with your Microsoft account information first.) It shows the name of the team, the channel name, and the documents stored on that channel.
Clicking the “Documents” option in the menu on the left will show all the folders in that library. There is one folder for each channel in your team.
Double-click on one of the folders to open them. You can add, edit, and delete documents in SharePoint, just like in Microsoft Teams, and any changes you make will be synced to the “Files” tab in the channel in your team.